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COORDINATOR RESOURCES


CLINICAL REQUIREMENTS
Once assigned to a clinical placement, please complete the clinical site-specific requirements for the applicable clinical site prior to the start of the clinical experience. Students should submit clinical site-specific requirements to your clinical faculty or per the advised instructions. If students have questions, please contact your clinical faculty. Faculty should submit clinical site-specific requirements of your clinical group to the clinical site contact per the advised instructions. If faculty have questions, please contact your clinical coordinator. Coordinators, please provide any updates to clinical site-specific requirements to alex@smconnections.org


Adventist Medical Center

  1. Coordinators: Download and complete the Placement Request Form electronically. Once completed, please email the form per the instructions.
  2. Faculty review Nursing Instructor Guidelines in the model for student nure electronic charting education.
  3. Students / Faculty: Complete the Adventist B.L.U.E Book Test and Confidentiality Agreement
  4. Students / Faculty: Complete the Instructions and the Nova Glucose Monitoring Instruction Video
  5. Students / Faculty: Review the AMC Parking Information


Kaiser Sunnyside Medical Center and Westside Medical Center

Upload all documents in ACEMAPP through your clinical requirements list.

  1. Coordinators: Submit the Student Access Request Form at least 3 weeks prior to start date and include faculty if you wish for them to have Epic access. Please carefully read and review this form. Provide all information asked, including student middle initial and context if the student is or was a KP employee. If this information is not accurately reported your student may not have access, access may be denied, or access may be delayed.
  2. Coordinators: Please make sure there is a current course description listed for each course with a clinical placement in ACEMAPP.
  3. Students / Faculty: Student review Student Orientation Course ​​​​​and complete the Orientation Exam in ACEMAPP (assessments portion of profile).
  4. Students / Faculty: Review the KSMC Parking Map or the KWMC Parking Map (Students and Faculty must park in employee designated spots only, cars may be subject to tow if in member parking).
  5. Students / Faculty: Complete the Confidentiality Agreement, this form can be completed with an e-signature and will be on your list of site specific requirements (no printing and or uploading necessary)
  6. Students / Faculty: Complete the KPNW Behavior Standards, please print this form, read, sign then upload within ACEMAPP.
  7. Students / Faculty: Review HIPAA Quick Reference
  8. Students / Faculty: Review the Student Placement Policy, there is an e-signature to attest your understanding. This will be assigned to your site specific requirements once you are attached to a Kaiser rotation
  9. Students: Complete the Glucometer Training (certification is good for 6 months if you perform at least 1 reading during that time) print the completion certificate at the end of the video and upload within ACEMAPP.An in person Glucometer Training is also required.
  10. Students: please complete HealthConnect learning modules (instructions on logging into KP HealthConnect;  learning module instructions) and upload attestation of completion within ACEMAPP (attestation is good for 12 months). Must be logged on a Kaiser network computer.
  11. Students / Faculty on Dedicated Education Units (DEU): Complete a DEU Student Profile on a Word document with the following information and upload within ACEMAPP: 1) Personal photo with head and shoulders only;  2) Background information: About, Interests; 3) Why did you choose nursing? and 4) What are your personal and professional goals?


Legacy Health System

All students and faculty must complete these education modules annually prior to a clinical placement at a Legacy Health clinical site. 

  1. Students/ Faulty: Prior to first clinical experience, read Legacy policies Clinical Experience for Student Nurses, Allied Health Occupation Students, Paramedic or EMT Students, and Medication Administration. 
  2. Students / Faculty: Read Welcome to Legacy Student and Staff Expectations PowerPoint presentation.
  3. Students / Faculty: Sign the Legacy Health Nondisclosure Agreement. Witness signature should be clinical instructor or school designee. Update as a post-assignment clinical requirement in ACEMAPP.
  4. Students / Faculty: Review the Stat Strip Glucometer Competency prior to start of clinical rotation. Faculty member to be trained by hospital super user and then faculty member will be expected to train students assigned to their cohort, StatStrip Competency Checklist. Complete the self-learning module and upload StatStrip Competency Certificate as a post-assignment clinical requirement in ACEMAPP.
  5. Students / Faculty: Complete EPIC Training. Training MUST be completed before you begin your clinical placement. Contact your school's student placement coordinator to receive your login ID and password. Epic Training needs to be completed one time only.
  6. Pyxis MedStation Registraion (link).  Login ID for Pyxis is the same as assigned for Epic. Initial Pyxis password will be the same password that user has set-up for Epic. On first login, Pyxis will direct you to set-up fingerprint Bio-ID.
    • If you are unable to login to Pyxis verify that the CAPS LOCK on the keyboard is turned off; the indicator light is small and easy to miss.
  7. Students/Faculty: Complete the Legacy ID Badge Request Form. Form must be signed by authorized school personnel. Take to any Legacy security office to receive badge.
  8. Students/Faculty: Read Legacy Care Communication Policy
  9. School Placement Coordinator: Complete the Student Access Spreadsheet at least 30 days prior to start of clinical rotation. Email to Deb Henry and Legacy Security. Email address for both are included on the document.
  10. Students/Faculty: Read the Married State Preceptorship Model.
  11. Students/Faculty: Assigned to Legacy Randall Children's Hospital: Read Expectations for Nursing Students.
  12. Campus Site Maps: Emanuel/Randall Children's Hospital, Good Samaritan, Meridian Park, Mt. Hood, Salmon Creek


Oregon Health & Science University Hospitals

To obtain an ID Badge, please go to Room 3255, on the 3rd Floor of Sam Jackson Hall (directly across the street from the main hospital; see a (Map) to complete a Student ID Badge Request Form.

If you have questions, please visit FAQs or Contact Us. Other helpful links are below:


PeaceHealth - Columbia Network

Other helpful links are below:


VA Portland Health Care System (VAPORHCS)

Important: All completed student application packets must be received by the VAPORHCS Education Department's OAA Technician a minimum of 8 weeks prior to clinical start date. After the end of the precept clinical experience, all students need to take the VA Learner Perception Survey at least once a year and only ONCE in the academic year.

All VAPORHCS clinical site-specific requirements are to be sent to the below address:

OAA Student Processing
Education Division (P6EDUC)
VAPORHCS
PO Box 1034
Portland, OR 97207


Providence Health & Services - Oregon Region

Coordinators: Providence - Oregon Region will provide instructions and a spreadsheet to complete the PRECEPT clinical placement requesting process via email and COHORT clinical placement requests will be considered through ACEMAPP Oregon; contact the specific Providence clinical coordinators or Alex Asbury, SMC Regional Coordinator, if you have questions. 

Students / Faculty: An Orientation Letter will be emailed to you directly advising you to complete the Student Forms Packet. Submit the packet directly to Providence as indicated in the packet and provide a copy of the email clearance statement to your coordinator or designated SON contact.